The register records calibration and PM status. It is not a permission-to-use decision. Qualification,
open defects or holds recorded elsewhere, and out-of-tolerance impact are not assessed in Invariant.
Register columns
The register shows Asset, Location / site, Owner, Calibration next due, PM next due and Recorded status. Filter by Status, Site or Owner.Equipment record
Each asset has an Asset code (unique in your organization), Name, Manufacturer, Model, Serial number, Location, Owner, Site and Criticality (high, medium or low). The asset code cannot change once any event has been recorded. Identity edits need a reason for change. Recorded requirements set calibration and PM separately to unknown, required or not required. Required needs an interval in months (1 to 120). Not required needs a basis.Recorded status
Actions
Use Record an action on the detail page. Every action needs a reason of at least 10 characters. Signed actions need password re-entry.
Registering equipment is also a signed action for QA Managers and Administrators. Equipment events are
append-only: a mistaken event is voided with a signed void, not edited or deleted. All events appear in
Equipment history.
Calibration and preventive maintenance
A calibration or PM record captures the date performed (an organization-local date, not in the future), who performed it or the vendor, and accepted evidence chosen from files already uploaded to the asset. Calibration can only be recorded when calibration is required, and PM only when PM is required.- Calibration also records a Pass or Fail result and requires evidence. The person accepting the result cannot be anyone who uploaded the selected evidence.
- PM has no pass or fail result, and evidence is optional. It is signed by the person who performed it.
Due dates
The next due date is the latest valid record’s performed date plus its interval in calendar months. The interval in force when the record was made applies; a later requirements change can shorten it but not lengthen it. A part is due soon with 30 days or less remaining and overdue once your organization’s local date passes the due date.Failed calibration
Accepting a Fail calibration result takes the asset out of service automatically, in the same step. To return it to service, record a new passing calibration, then have a QA Manager or Administrator sign Return to service. Return to service is refused unless calibration and PM are both current, due soon or not required.Evidence
Upload evidence in the Evidence section: PDF, PNG or JPEG files up to 25 MiB. The file content must match its type. Evidence also needs the attachments feature. Each signed event stores the digests of the evidence it accepted, so a later mismatch shows the event as Record inconsistent.Schedule, reminders and PDF (where enabled)
These extras need the equipment schedule setting, which is also off by default.- Quality Calendar: Show equipment due dates adds calibration and PM due dates for in-service assets. See Quality Calendar.
- Reminders: where in-app notifications are enabled, the equipment owner gets a notification when a calibration or PM is due within 30 days and again when it is overdue.
- Record PDF: where record PDF export is enabled, Download PDF produces a PDF with the asset identity, requirements, calibration and PM history, service history, current status, signatures and attachments. It does not cover qualification or out-of-tolerance impact.
- Auditor Packet: the equipment section lists calibration pass and fail counts and any out-of-service and return-to-service events in the date range. See Auditor Packet.